Regulations 7(2)(d)(ii) and (iii) – Assessing applications and allocating them for processing

Last updated: 10 April 2017

 

MBIE’s guidance on meeting the accreditation requirement

Regulation 7(2)(d)(ii) and (iii) of the Building (Accreditation of Building Consent Authorities) Regulations 2006 (the Regulations) must be read in conjunction with regulations 5 and 6.

The policies and procedures required by regulation 7 must be written and/or electronic, and appropriate for purpose.

A Building Consent Authority (BCA) must ensure that the policies, procedures and system required by regulation 7 are consistently and effectively implemented. BCAs must ensure they record the decisions they make under regulation 7, including the reasons for the decisions, as well as the outcomes.

Checklist for regulations 7(2)(d)(ii) and (iii) outlines the minimum criteria for compliance.

A BCA must have a policy, procedure and system in place for assessing the content of a building consent application that enables it to:

  • classify the application using the work classification framework required by regulation 9
  • allocate it to one or more competent employee(s) or contractor(s) as required by regulation 9
    (Note: where a self-allocation process is used, ensure there is a record confirming the work is within the employee’s competency)
  • identify if technical leadership or specialist expertise may be required
  • decide when to provide a copy of the consent application to Fire and Emergency New Zealand (FENZ).

An assessment of an application to classify it, and allocate it to a technically competent building control official (BCO) can be undertaken at the same time it is received and/or checked. There is no requirement for separate staff to undertake the receipt and checking of an application, and the assessing and allocating of an application. There is also nothing to prevent an application from being reallocated where the employee or contractor to whom it is allocated decides that it should be classified at a different level.

Please note that assessing and allocating applications is not a technical job.

Although assessing applications against the work classification framework required by regulation 9 and allocating them for processing is not a technical job, a BCA’s policy, procedure and system for regulation 7(2)(d)(ii) and (iii) may provide that it can refuse a materially insufficient application at the time it is initially assessed, prior to being allocated and processed. As refusing a building consent application is a technical job, the staff member undertaking the assessment must seek approval from a technically competent employee or contractor to refuse the application at this stage (if they are not competent themselves).

Identifying if technical leadership or specialist expertise may be required

Identifying the need for technical leadership or specialist expertise before processing begins enables copies of a consent application to be distributed to relevant employees or contractors in a timely manner. This may assist the BCO responsible for processing the consent to decide to make a request for information (RFI) or to decide the consent in a timely way.

A BCA will not be found to be non-compliant with this accreditation requirement if the BCO makes the decision to seek technical support as part of processing the consent under regulation 7(2)(d)(iv).

Copying a consent application to Fire and Emergency New Zealand (FENZ)

The requirement for copying certain consent applications to Fire and Emergency New Zealand (FENZ) (previously known as the New Zealand Fire Service Commission) is set out in New Zealand Gazette (notice number 2012-go2694). The requirement is broad in its application and, in summary, applies to any consent application for building work that requires, changes or affects fire safety systems. The exception is where the effect on the fire safety system is minor.

Where an application is refused before any meaningful processing has been undertaken, the application does not need to be referred to Fire and Emergency New Zealand.

New Zealand Gazette notice number 2012-go2694 is available on the Gazette website.

This information is published by the Ministry of Business, Innovation and Employment’s Chief Executive. It is a general guide only and, if used, does not relieve any person of the obligation to consider any matter to which the information relates according to the circumstances of the particular case. Expert advice may be required in specific circumstances. Where this information relates to assisting people: