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Project management factsheet

If you're a homeowner repairing your leaky home through the Financial Assistance Package (FAP), this factsheet will help you to understand project management services and how MBIE will assess them for contributions.

Project management includes a range of activities which may or may not be required for a particular project.

Some project management costs will qualify for our contributions and others will not. Below is a list of project management work for both small and large scale projects.

A small scale project includes a stand-alone home, while a large scale project includes multi-unit complexes.

You can check whether your project management costs will qualify for contributions:

Planning and reporting to the homeowner about the overall status:

  • a small scale project may qualify for contributions
  • a large scale project will qualify for contributions

Organising consultants such as designers and any other required specialists:

  • a small scale project may qualify for contributions
  • a large scale project will qualify for contributions

Arranging council consents:

  • A small scale project will only qualify for contributions if the work is clearly excluded from the scope of work undertaken by other project consultants, such as the designer.
  • A large scale project will only qualify for contributions if the work is clearly excluded from the scope of work undertaken by other project consultants, such as the designer.

Tasks associated with FAP documentation

This includes providing advice and undertaking tasks to do with:

  1. repair plan
  2. payment plan
  3. milestone payments
  4. final payment claim
  • A small scale project will only qualify for contributions if the work is clearly excluded from the scope of work undertaken by other project consultants, such as the designer.
  • A large scale project will only qualify for contributions if the work is clearly excluded from the scope of work undertaken by other project consultants, such as the designer.

Procuring the contractor

  • A small or large scale project will only qualify for contributions if the work is clearly excluded from the scope of work undertaken by other project consultants, such as the designer.

Main contractor tasks

This includes:

  1. organising sub-contractors
  2. managing the building site
  3. reporting construction activity to client.
  • A small or large scale project will only qualify for contributions if the work is clearly excluded from the scope of work undertaken by the main contractor.

Site observation of construction work:

  • A small or large scale project will only qualify for contributions if the work is clearly excluded from the scope of work undertaken by other project consultants, such as the designer.

Contract administration:

  • A small or large scale project will only qualify for contributions if the work is clearly excluded from the scope of work undertaken by other project consultants, such as the designer.

Organising project finance:

  • A small scale project will not qualify for contributions. 
  • A large scale project may qualify for contributions.

Project management undertaken in-kind

You need to support all project management work done “in-kind” (without charging cash) with evidence that verifies that the work was done.

You should provide documents that show the activities undertaken, such as:

  • a copy of a recognised construction contract form like NZS3902 administered by the person doing it in-kind,
  • a journal of project management tasks
  • a summary of project instructions issued to other project partners (such as contract instructions and variation orders).

You should also provide statements which show:

  • the full chargeable cost
  • the rebated amount
  • the net amount payable in cash.

This is effectively an invoice which states the value of the services (even though money may not actually change hands). We can then determine if the value is reasonable.

Contributions will be based on what is considered a reasonable value for the work undertaken, and in view of the guidelines outlined here.

MBIE may request additional information to clarify the nature of in-kind work.

This information is published by the Ministry of Business, Innovation and Employment’s Chief Executive. It is a general guide only and, if used, does not relieve any person of the obligation to consider any matter to which the information relates according to the circumstances of the particular case. Expert advice may be required in specific circumstances. Where this information relates to assisting people: